Payment Due Date and Late Fees
Students may remit the registration payment on the day of registration but no later than the tuition payment deadline (see the Academic Calendar).
All balances due to the university must be paid, or any arrangements including financial aid award, payment plan, and third party payment, must be completed by the tuition payment deadline.
After the deadline, a $100 late payment fee charge and a 1% finance charge (per month) are assessed on the unpaid balance.
Students must have authorized anticipated aid (e.g., grants, loans, and scholarship awards) or a payment plan in order to properly defer payment. Anticipated aid awards are posted to student accounts only after the financial aid award process has been completed by the student, Financial Aid Office, and the appropriate agency (e.g., IBEF). Without authorized anticipated aid, students are expected to pay the charges up front and wait for reimbursement when the aid or scholarship funds are actually received.
If changes to student course schedules result in additional charges after the date on the registration billing statement or after financial aid have been disbursed, payment is due immediately. Registration and enrollment are not complete until all tuition and required fees have been paid.
Obligation for Payment
Tuition and fees payable by students become an obligation in accordance with the provisions of the Refund Policy as follows. Signing the Registration Form constitutes a contract between the student and the University. Failure to pay any amount to the University when due is considered sufficient cause for the University to take any of the following actions until the debt is settled with the Financial Officer:
- To bar the student from classes and/or examinations;
- To withhold diplomas, scholastic certificates, and/or transcripts;
- To suspend all University services and privileges;
- To suspend the student from the University;
- To assign the student’s account to a collection agency;
- To report the delinquent account to a credit bureau.
Permission to cancel enrollment does not constitute, nor shall it be construed as, a waiver by the University of a student’s financial obligation. The student is responsible for all outstanding debts and contracts with the University. Furthermore, a student must not have any delinquent financial obligations to the University at the time instruction begins each semester, or the student’s registration may be revoked. In the event of such revocation of registration, 100% of any tuition paid for that semester will be first applied to any outstanding debt. Any remaining credit will be refunded within 30 days from the date of revocation.
Methods of Payment
Payment must be made in full directly to the University Accounting Office either by cash, credit card, or check before tuition payment deadlines each semester. Students who can demonstrate financial hardship or eligibility for financial aid may be eligible for a short-term deferment by applying in person at the Office of Financial Aid. The deferment must be approved and completed before tuition payment deadlines. Please refer to the UWest Student Payment Plan Policy.
- In Person:
The University of the West accepts cash, personal checks, personal check, money orders, traveler’s check, cashiers check, and credit card (Debit, Visa, MasterCard, & Discover).
- By Mail:
The University of the West only accept personal check and money orders. Make your check payable to:
University of the West
Attention Accounting Office
- 1409 Walnut Grove Ave.
Rosemead, CA 91770
IMPORTANT: Be sure to use the correct address for mailing payments. Delays in posting your payment may result!
- By Fax/Email:
University of the West only accepts the following credit cards: Debit, Visa, MasterCard, & Discover. Additional fee will apply, $5 processing fee if transaction amount is less than $500 or 3% processing fee if transaction amount is more than $500. Credit Card Authorization Form – email to firstname.lastname@example.org or fax to (626) 656-2105
Bad Check Policy
A $30 fee is assessed for all checks made out to the University that are not paid upon presentation to the bank on which the check is drawn. Students who present checks to the University that cannot be negotiated will be required to pay their tuition by cash or by cashier’s check.