|Return of Title IV Funds (R2T4)|
Effective October 7, 2000 Title IV Refund Regulations require students who withdraw from all of their classes prior to the 60 percent point of the payment period (defined as fall or spring semester or summer term) to return the unearned portion of their Title IV financial aid to the Department of Education. Additionally, institutions may be required to return a portion of unearned funds to the Department of Education, and some students may be entitled to a post-withdrawal disbursement. UWest elected to apply these regulations beginning with the Fall 2007 semester.
Definition of a Title IV Recipient
A recipient of grant or loan assistance is a student who has received Title IV funds or has met the conditions that entitle the student to a late disbursement. Students must have a valid Institutional Student Information Record (ISIR) before the withdrawal date in order to be considered for the Return of Title IV evaluation.
Title IV funds which must be included in the refund calculations are listed in the priority order of their return as follows:
The institution does not participate in the Perkins loans programs.
Students who received or could have received only Federal Work Study funds are exempt from Return of Title IV Refund regulation.
Return of Title IV for students who withdraw due to military deployment
If a student must withdraw due to military deployment, the student must submit a copy of the military deployment order to the Registrar’s Office and the Financial Aid Office. If a Title IV eligible student withdraws upon being called to active duty, or has otherwise been impacted by military mobilization, the university must perform Return of Title IV calculations that are required by statute and regulations. Based on this calculation, the university may be required to return funds to one or more Title IV programs
Return of Title IV Funds for Students Who Were Affected by a Disaster
The Secretary of the US Education Department is authorized to waive the amount of a student’s Title IV grant overpayment if the student withdrew from the institution because of a major disaster under specified conditions. The Secretary’s exercising of this waiver authority remains in effect until it is specifically withdrawn. A Title IV grant overpayment otherwise due from a student under the Return of Title IV Funds requirements is waived if the students withdrew because of a disaster under the following conditions:
The intuition is not required to notify the student or NSLDS of the overpayment to the Department of Education, in addition, an institution must not apply any Title IV credit balance to pay down the grant overpayment. An institution must document in the student’s file the application of this waiver as well as the amount of any overpayment that has been waived.
Treatment of Title IV Aid When a Student Withdraws
When a student withdraws during the payment period or period pf enrollment, the amount of Title IV program assistance earned up to that point is determined by a specific formula.
The amount of assistance earned is determined on a prorated basis. For example, if a student completed 30 percent of the payment period or period of enrollment, the student earns 30 percent of the assistance he or she was originally scheduled to receive. Once the student has completed more than 60 percent of the payment period or period of enrollment, he or she earns all the assistance scheduled for that period.
A student who did not receive all of the funds earned may be due a post-withdrawal disbursement. If a post-withdrawal disbursement includes loan funds, the institution must receive the student’s permission before it can disburse them. A student may choose to decline some or all of the loan funds so that he or she does not incur additional debt. The institution may automatically use all or a portion of the post –withdrawal disbursement of grant funds to pau for tuition fees, and room and board charges (as contracted with the institution). The institution needs the student’s permission to use the post-withdrawal grant disbursement for all other school charges. A student who chooses not to grant permission will be offered the funds. However, it may be in the student’s best interest to allow the institution to keep the funds to reduce debt.
Some Title IV funds that the student was scheduled to receive may not be disbursed because of other eligibility requirements. For example, a first-time, first-year undergraduate who does not complete the first 30 days of a program before withdrawal will not receive any Direct Loan funds that would have been received of the student had remained enrolled past the 30th day.
If the student receives (or the institution or parent receives on the student’s behalf) excess Title IV program funds that must be returned, the institution must return a portion of the excess equal to the lesser of
The institution must return this amount even if it did not keep this amount of the student’s Title IV program funds. If the institution is not required to return all of the excess funds, the student must return the remaining amount. For any loan funds that must be returned, the student (or the student’s parent for a PLUS Loan) must repay in accordance with the terms of the promissory note. That is, the student must make scheduled payments to the holder of the loan over a period of time.
Any amount of unearned grant funds the student must return is called an overpayment. The maximum amount of a grant overpayment must be repaid is half of the grant funds received or scheduled to be received. The student must make arrangements with the institution or the Department of Education to return the unearned that funds.
The requirements for Title IV program funds when a student withdraws are separate from any refund policy that the institution may have. Uwest’s refund policy may be found in this catalog under tuition and Fees. A student may still owe funds to the institution to cover unpaid institutional charges. The institution may also charge a student for any Title IV program funds that the school is required to return.
The Register’s Office is the designated office of record where students provide notification of withdrawal. The last drop date will be used as the withdrawal date in the calculation. The amount that could have been disbursed will be determined by the enrollment status as of the date the student completely withdraws.
Leave Of Absence (LOA)
Uwest has an official approved Leave of Absence policy that may be found under Registration and Records in catalog. An approved LOA together with any additional leaves of absence must not exceed a total of 180 days in any 12-month period; otherwise return to Title IV calculation is required.