Refund Policies
Tuition Refunds
Tuition for any class dropped by a student is refundable according to the following tuition refund schedule. Students are eligible for a full or partial refund of mandatory fees if the drop results in a change to their enrollment status prior to the first day of the term. After this date mandatory fees are non-refundable.
The date of withdrawal for refund calculations shall be the date on which the Add/Drop or Withdrawal form is received by the Registrar’s Office. Students who register but do not attend class may not receive a tuition refund unless they officially withdraw by the posted deadlines.
Withdrawal
Withdrawal is defined as termination by the student of his or her enrollment in one or more courses at the university. Cancellation is limited to new students prior to or during their first two weeks of attendance. Refunds are calculated as of the date the petition to cancel enrollment or the withdrawal form is received by the Registrar’s Office.
A new student who cancels his or her enrollment prior to the first day of the term will receive a refund of all tuition paid for that term, less the application fee not to exceed $100. A continuing student who withdraws prior to the first day of the term is eligible for a refund of all tuition and fees already paid for that term.
Any student who submits a withdrawal form or cancellation notice on or after the first day of the term is responsible for tuition and fees even if the student has not attended class. A pro-rated refund will be issued to the student’s account in accordance with the Tuition Refund Schedule. A check for the refund amount will mailed to the student within 30 calendar days following the date a Refund Request form is received by the Accounting Office.
No refund is due if a student submits a withdrawal after the fourth week of fall or spring semester or the third week of summer session.
In addition to the institutional tuition refund policy, federal financial aid recipients who withdraw are subject to a pro-rated return of federal funds based on the relevant federal regulations. The return of federal funds calculation is run by the Office of Financial Aid. Students are responsible for returning the balance if funds must be returned to federal programs. Details are provided in the Financial Aid section of this catalog.
Students attending on an F-1 visa should always consult the international student advisor before dropping a class or withdrawing from the university to determine how the withdrawal will affect their F-1 status.”
Schedule for Fall/Spring Semesters
|
Refund Schedule
|
Percentage
|
|---|---|
|
Withdrawal prior to the first day of the semester
|
100%
|
|
Withdrawal within first week of the semester
|
100%
|
|
Withdrawal within second week of the semester
|
100%
|
|
Withdrawal within third week of the semester
|
50%
|
|
Withdrawal within fourth week of the semester
|
10%
|
|
Withdrawal after the fourth week of the semester
|
None
|
Schedule for Summer Classes
|
Refund Schedule
|
Percentage
|
|---|---|
|
Withdrawal prior to the first class meeting
|
100%
|
|
Withdrawal within the first week of classes
|
100%
|
|
Withdrawal within the second week of classes
|
60%
|
|
Withdrawal within the third week of classes
|
40%
|
|
Withdrawal within the fourth week of classes
|
None
|
Outside of Regular Semester Schedule
|
Refund Schedule
|
Percentage
|
|---|---|
|
Withdrawal prior to the first day of classes
|
100%
|
|
Withdrawal within 7% of classes
|
90%
|
|
Withdrawal within 14% of classes
|
70%
|
|
Withdrawal within 20% of classes
|
50%
|
|
Withdrawal within 30% of classes
|
10%
|
|
Withdrawal after 30% of classes
|
None
|
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PAYING FOR COLLEGE
FORMS & POLICIES
STUDENT ACCOUNTS
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Contact Us
Student Accounts Office
(626) 571-8811 x2123
jennyb@uwest.edu
PAYMENT DUE DATE AND LATE FEES
Students may remit the registration payment on the day of registration but no later than the tuition payment deadline (see the Academic Calendar).
All balances due to the university must be paid, or any arrangements including financial aid award, payment plan, and third party payment, must be completed by the tuition payment deadline.
After the deadline, a $100 late payment fee charge and a 1% finance charge (per month) are assessed on the unpaid balance.
DEFERRING PAYMENT
Students must have authorized anticipated aid (e.g., grants, loans, and scholarship awards) or a payment plan in order to properly defer payment. Anticipated aid awards are posted to student accounts only after the financial aid award process has been completed by the student, Financial Aid Office, and the appropriate agency (e.g., IBEF). Without authorized anticipated aid, students are expected to pay the charges up front and wait for reimbursement when the aid or scholarship funds are actually received.
If changes to student course schedules result in additional charges after the date on the registration billing statement or after financial aid have been disbursed, payment is due immediately. Registration and enrollment are not complete until all tuition and required fees have been paid.
OBLIGATION FOR PAYMENT
Tuition and fees payable by students become an obligation in accordance with the provisions of the Refund Policy as follows. Signing the Registration Form constitutes a contract between the student and the University. Failure to pay any amount to the University when due is considered sufficient cause for the University to take any of the following actions until the debt is settled with the Financial Officer:
- To bar the student from classes and/or examinations;
- To withhold diplomas and/or scholastic certificates;
- To suspend all University services and privileges;
- To suspend the student from the University;
- To assign the student’s account to a collection agency;
- To report the delinquent account to a credit bureau.
Permission to cancel enrollment does not constitute, nor shall it be construed as, a waiver by the University of a student’s financial obligation. The student is responsible for all outstanding debts and contracts with the University. Furthermore, a student must not have any delinquent financial obligations to the University at the time instruction begins each semester, or the student’s registration may be revoked. Students are expected to pay the full cost of tuition, fees, and housing for the term prior to the first week of classes each term. Students who do not meet this payment requirement without having an approved funding or payment plan on file will have their registration for the term revoked, and will be unscheduled from all classes by Friday of the first week of classes. While students may petition for reinstatement if dismissed, reinstatement is not guaranteed. Approval is contingent upon payment as well as availability of classes. If registration is revoked, 100% of any tuition paid for that semester will be first applied to any outstanding debt. Any remaining credit will be refunded within 30 days from the date of revocation.
METHODS OF PAYMENT
Payment must be made in full directly to the University Accounting Office by cash or check; or pay online before tuition payment deadlines each semester. Students who can demonstrate financial hardship or eligibility for financial aid may be eligible for a short-term deferment by applying in person at the Accounting Office. The deferment must be approved and completed before tuition payment deadlines. Please refer to the UWest Student Payment Plan Policy.
Online Payment:
You can make a payment by logging into your STUDENT PORTAL»
The University of the West online payment only accept electronic check, debit card, credit card, and International payment via Convera.
ONLINE PAYMENT USER GUIDE»
eCheck Electronic Checks: Pay your bills online via e-Check with no additional fees. You will need your U.S. bank checking or savings account to submit an e-Check payment.
Credit Cards: University of the West accept the following credit cards online: Debit, Visa, MasterCard, Discover and American Express.
There is a non-refundable 3% (domestic) or 4.25% (international) transaction fee. The minimum transaction fee for card transactions over $20 and less than $106 will be $3. Also, a SmartPay ACH return fee will be implemented on returned payment, and pricing is based on State regulation.
These transaction fees are charged by the third-party processor.
*The transaction fee may subject to change.
International Payments: International students can pay their bills online via Convera (wire transfer).
In Person:
The University of the West only accept cash, personal check, money orders, traveler’s check, and cashier’s check.
Office Hours: Monday – Friday (9am – 5pm)
By Mail:
The University of the West only accept personal check and money orders. Make your check payable to:
University of the West
Attention: Accounting Office
1409 Walnut Grove Ave.
Rosemead, CA 91770
*IMPORTANT: Be sure to use the correct address for mailing payments. Delays in posting your payment may result!
Bad Check Policy
A $35 fee is assessed for all electronic check and regular paper check returned due to non-sufficient funds. Returned checks must be repaid by certified funds (cash, money order or cashier’s check). A personal check will not be accepted as a repayment for a returned check.
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1409 Walnut Grove Ave.
Rosemead, CA, 91770 USA